[New Job Vacancy] Administrative/Human Resources Assistant job in The Center for Youth, (Rochester, NY 14620) – Jobs in Rochester, NY 14620

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Job Opening details:-
Company Name :-
The Center for Youth
Position Name :-
Administrative/Human Resources Assistant
Company Location :-
Rochester, NY 14620
Job Category :
 Back office jobs

Full Job Description :-
This is a full-time position, 35 hours per week. The hours are Monday – Friday, 9 am – 5 pm. The Administrative/HR Specialist position is responsible for providing administrative support to the Human Resources department by managing recruitment process/logistics, on-boarding, and other related duties. In addition, this position is responsible for a variety of administrative support duties that support the agency such as agency supply purchasing. The Admin/HR Specialist provides telephone and reception coverage one hour per day and serves as the primary/first back-up to the receptionist during absences.
ESSENTIAL FUNCTIONS AND EXAMPLES OF DUTIES:
HR Support:

Maintain databases such as fingerprinting, physicals/PPD tracking and others as needed
Complete request forms for new employee email, computer access, phone etc.
Create Business Cards and Identification Cards for staff and/or clients
Research and identify recruitment sources that meet agency needs
Create and maintain job postings
Manage and sort resume mailbox
Manage logistics of the interview request process – setting up interviews for managers, preparing interview packets for applicant and for interviewers, follow up, letters, maintaining files, in a timely manner
Answer general questions/phone calls regarding employment
Complete background checks on applicants including criminal history, driving, state central register, fingerprinting
Maintain databases and files for fingerprinting, physical and PPD tracking and others as needed
Create Business Cards and Identification Cards for staff and/or clients
Perform other duties, as assigned

Administer the Conference/Training Request process:

Ensure request forms are complete
Complete registration process and arrange for payment
Communicate status with employee and supervisor
Maintain central file/database of all request forms and related materials
Complete travel arrangements if necessary

Agency and Program Supplies Purchasing:

Ensure purchasing forms are complete and meet policy requirements
Place orders, receive packages, track purchases
Submit forms and packing slips to finance department
Maintain agency supply closet

Provide reception/office coverage 1 hour each day (during the lunch hour) and additional hours as needed. This position serves as the 1st backup to the receptionist. During this time, assumes job duties of the receptionist including but not limited to:

Intake and distribution of phone calls
Greet and respond to visitors and clients
Ensure all reception protocols are followed
Assist with distribution of faxes and mail

EMPLOYMENT GUIDELINES:

The individual prioritizes and plans work activities and uses time efficiently.
The individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
The individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
The individual communicates clearly.
The individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
The individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Must be able to focus well with time constraints, schedules and competing priorities. Must be able to work in a busy environment.
The individual must have excellent telephone manner and ability to manage multi-line phone system.
Must have experience operating and providing general maintenance of office equipment (i.e. fax machines, copiers, etc.)
Must have access to a vehicle and possess a valid Driver’s license with a driving record acceptable to agency insurance carrier. In addition, must have the following automobile insurance: $100,000 per person/$300,000 per accident Bodily Injury and $50,000 Property Damage.

CULTURAL COMPETENCY:
The Center delivers programs and services to youth and families across Monroe County who represent many racial, cultural and geographic groups. The Center ensures understanding and values differences in people of diverse cultures, ethnic origins, sexual orientations, disabilities and beliefs. All staff are required to attend cultural competency workshops and trainings and to continually enhance their own understanding of cultural diversity. The Center Performance Appraisal, administered annually, provides an opportunity for staff to evaluate how they are integrating culturally competent practices into everyday work.
PHYSICAL REQUIREMENTS:
Candidates must be able to operate micro-computer and peripherals several hours per day.
QUALIFICATIONS:
Associates Degree and a minimum of 2-3 years of related office experience required. An equivalent combination of education and experience will also be considered.
COMPUTER SKILLS REQUIRED:
Microsoft Office (Word and Excel) – Advanced
The Center for Youth provides equal opportunities for employment.
Job Type: Full-time
Pay: $17.00 – $19.00 per hour
Benefits:

Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Schedule:

Monday to Friday

Work Location: One location

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