Hi, we got a new job opening for Administrative Assistant in F&I Sentinel, LLC
Company : F&I Sentinel, LLC
Location : Tallahassee, FL 32301
position : Administrative Assistant
ABOUT THE BUSINESS:
Founded in Tallahassee, Florida in 2018, F&I Sentinel (“FIS”) is a fast-growing tech-enabled service provider to some of the largest automotive finance companies in the United States. At FIS, our mission is to protect consumers, finance companies, and retail sellers through the facilitation of a compliant finance and insurance (“F&I”) product marketplace and integration of FIS into the automotive financing ecosystem. Since its inception, the company has experienced explosive growth in a short period seeing growth rates of more than 75% year over year since the company was founded.
The Administrative Assistant will be responsible for providing comprehensive support to the company by performing a variety of clerical and administrative tasks, staying organized, managing schedules, and keeping up with correspondence based on individual needs. This dynamic position requires the ability to anticipate demands, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This position will be based out of our Tallahassee, FL office and will not be remote based.
Specifically, the Administrative Assistant will have responsibility to:
Provide high-level administrative support and assistance to the CEO, SVP of Operations, VP of Sales and/or other assigned leadership staff
Schedule calls/meetings as appropriate for CEO and SVP of Operations
Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents
Receive incoming communication or memos on behalf of Executive Team, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
Assist with HR related/employee relations tasks such as birthday celebrations, internal communication distribution, coordinating IT set up, distribution for employees and new hires, assisting with IT related issues, etc
Coordinate and manage new office set up (internet, phones, conference room scheduling, furniture, etc)
Manage vacation calendar (tracking employee LOA, approval of time off requests, etc)
Assist with insurance renewals (professional and medical), coordinating with brokers, etc.
Manage KnowBe4Training by creating monthly training schedules, phishing tests, etc.
Coordinate software renewals
Assist with arranging travel and accommodations for Executives and employees when appropriate.
Organize meetings, company dinners, gatherings, and events, including scheduling and sending reminders
Assist help desk with incoming phone calls and screening emails
Arrange and handle all logistics for Board meetings and events, including scheduling, coordinating lunch and dinners, drafting and distributing agendas, compiling, developing, and distributing presentation materials
Coordinate with Board Member assistants when necessary
Record and distribute meeting minutes on behalf of the Board Secretary when appropriate
Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters
Assist with Marketing firm (Sachs) by answering administrative questions, scheduling meetings, sharing and distributing announcements, etc.
Work closely with the executive team keeping them well informed of upcoming commitments and responsibilities following up appropriately
Drafts and maintain SOP and workflow documents for Operations
Perform office tasks including maintaining record and ordering supplies
Manage expense reporting and credit card receipt tracking
Mail management – log/track incoming mail and forward to the correct person
Perform additional duties as assigned.
WHY CONSIDER JOINING FIS NOW?
The business is poised for accelerated growth
The company’s story is one of protecting financial institutions and consumers alike with respect to F&I products
The following knowledge, skills, education, and experiences are required:
Significant administrative support experience
Expert proficiency with Microsoft Office Suites and PowerPoint
Ability to design and edit graphic presentations and materials
Ability to learn and navigate technology-based systems
Excellent verbal and written communication skills
Excellent interpersonal skills
Excellent organizational skills, attention to detail, verbal and written communication skills
Excellent time management skills with a proven ability to coordinate, prioritize tasks, and meet deadlines
Strong analytical and problem-solving skills
Ability to function well in a high-paced and at times stressful environment
Ability to maintain confidentiality, and to exercise discretion and good judgment
Ability to complete high volume tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
The following knowledge, skills, and experiences are preferred, but not required:
Associate degree with a focus in Business Administration or related field