Hi, we got a new job opening for Administrative Specialist (Children Services) in Broward County Board of County Commissioners
Details :
Company : Broward County Board of County Commissioners
Location : Fort Lauderdale, FL
position : Administrative Specialist (Children Services)
Description :
REQUIREMENTS AND PREFERENCES
The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Specialist in the Children Services Section within the Community Partnerships Division in the Human Services Department.
General Description
Performs complex and varied administrative and clerical duties for an agency. Responsible for coordination, distribution and the safeguarding of confidential and sensitive material.
Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements
Requires two (2) years of clerical experience or closely related experience.
Special Certifications and Licenses
None.
Preferences
Associates Degree or higher from an accredited university or college in relevant field.
Microsoft Office Professional certification and/or Advanced proficiency in Microsoft Outlook, Word, Excel and/or PowerPoint.
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Composes correspondence to include email, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board and subcommittee agenda items and forms.
Proofreads documentation to identify and correct errors.
Human Resource Duties: Add to employee agency files all training certificates and logs; Access in numerous systems to include PeopleSoft, Records Management, Level II Portal, Online Hiring Center.
Office Maintenance Duties: Ensure that office equipment is properly maintained and adequate supplies are available, including printer and copier toner; train other staff in use of office equipment, . Ensure new hires have full array of office supplies upon start date.
Creates meeting agendas and minutes for all agency meetings as requested by Director and CPD Leadership.
Maintain and update knowledge regarding the use of computer-based office software applications, such as the Microsoft Office Suite and SharePoint.
Responds to emails, public records requests, telephone calls and related communications; resolves issues and/or escalates issues as appropriate.
Composes or assists in the preparation of regularly scheduled reports.
Schedule appointments and meetings.
Creates and maintains a variety of databases and spreadsheets to facilitate preparation of a variety of reports.
Checks reports and documents for accuracy and conformance to policies and standards. Advises supervisor if there are any inconsistencies.
Monitors budget expenditures in order to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment.
Reviews financial documentation (i.e.; purchase orders, invoices, deposit slips, forms, cash reports, etc.) to ensure accuracy, performs internal checks and /balances; provides documentation for audit purposes.
Coordinates payroll activities such as ensuring payroll for the assigned area is closed within deadlines. Coordinate travel activity for CPD leadership.
Follows-up on a variety of special assignments, projects, and related matters in order to ensure assignments, projects, tasks are completed in a timely manner and/or by established deadline.
Provide necessary administrative support to the Division to ensure excellent customer and standards of service.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
County Core Competencies
All Broward County employees strive to demonstrate the County’s four core behavioral competencies.
Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
Customer focus: Building strong customer relationships and delivering customer-centric solutions.
Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.