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Job Opening details:-
Company Name :- Association of Children’s Museums
Position Name :- Executive Assistant
Company Location :- Arlington, VA 22202
Job Category : Data Entry jobs
Full Job Description :-
ASSOCIATION OF CHILDREN’S MUSEUMS
POSITION DESCRIPTION
EXECUTIVE ASSISTANT
The Executive Assistant is a full-time permanent position providing administrative and meeting support for the Association of Children’s Museums (ACM). The position reports directly to the Executive Director and the Senior Director of Finance & Administration and works with other ACM staff. Specific responsibilities include, but are not limited to, the following:
Executive and Board Support
Provides direct administrative support to Executive Director, including schedule management and travel arrangements.
Coordinates, with Executive Director, all board and board committee meetings and lists.
Assists Executive Director with tasks related to board governance.
Assists Executive Director with other office duties as assigned.
Works with offsite Director of Finance & Administration to coordinate paperwork and contract signatures.
Office Support Responsibilities
Answers incoming phone calls, directs the calls, takes messages and fulfills general member and non- member information requests.
Maintains general ACM inbox and forwards emails to appropriate staff.
Sorts/distributes incoming mail.
Prepares weekly deposits and reconciles transaction batches.
Orders office supplies.
Manages office equipment and coordinates service calls.
Serves as the onsite point of contact with building landlord.
Primary point of contact to office service providers such as internet and phone.
Membership Responsibilities
Staffs ACM on-site registration desk and attendee check-in at annual conference.
Helps with data entry and database record maintenance.
Supports membership, professional development, and initiatives with administrative duties as needed.
Qualifications
Outstanding communication and organization skills.
Prior experience in a similar organization a plus.
Familiarity with basic office systems (phone systems, copiers, postage meters, etc.).
Ability to work under time constraints and handle multiple tasks with competing priorities.
Team-oriented, flexible and able to work well with people internally and externally.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and a database system.
2-5 years work experience in office management and administrative support including executive support a plus.
About the Association of Children’s Museums
In an increasingly complex world, children’s museums provide a place where all kids can learn through play and exploration with the caring adults in their lives. There are approximately 400 children’s museums around the world, which annually reach more than 31 million visitors. ACM provides leadership, professional development, advocacy and resources for its member organizations and individuals.
ACM is a friendly, flexible work environment and is located in Arlington’s Crystal City neighborhood.
ACM is accessible via public transportation and is a short walk or a shuttle ride from the Crystal City
Metro Station.
Visit www.ChildrensMuseums.org to learn more about ACM.
ACM is committed to recruiting and maintaining a diverse staff; individuals from all backgrounds
are strongly encouraged to apply. ACM is an equal opportunity employer.
Job Type: Full-time
Pay: $40,000.00 – $50,000.00 per year
COVID-19 considerations:Masks required for unvaccinated staff and visitors.
Ability to commute/relocate:
Arlington, VA 22202: Reliably commute or planning to relocate before starting work (Preferred)
Education:
Bachelor’s (Preferred)
Experience:
Microsoft Excel: 1 year (Preferred)
Microsoft Powerpoint: 1 year (Preferred)
Work Location: One location
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