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Job Opening details:-
Company Name :- Pro Resources Staffing Services
Position Name :- Administrative Assistant
Company Location :- Fort Wayne, IN 46808
Job Category : Data Entry jobs
Full Job Description :-
Pro Resources Staffing is seeking an experienced administrative assistant to work at one of our customers, located in Fort Wayne, IN. Position: To provide a wide variety of clerical and administrative support to operations.
Shift and Compensation
1st Shift
Monday through Friday
$16.00- $20.00/hr
Job Duties
Manages daily administrative and office support operations including establishing work priorities and workflow.
Oversees, maintains and coordinates the processing of employee weekly payroll.
Enters labor hours for field personnel into database for payroll purposes.
In conjunction with payroll tasks, maintains and coordinates weekly equipment reporting.
Oversees maintenance of office records and inventories of office supplies, safety posters and FR clothing.
Sets up new jobs and distributes materials accordingly.
Supports aspects of the company random drug testing and CDL program.
Ensures the execution of company office policies and procedures.
Assists with the coordination of field and operational activities in association with Project Managers.
Assists with week-monthly reports, payroll records, union benefits, and wages.
Prepares expense reports for all office and field personnel.
Reviews invoices/packing slips for accuracy and completeness.
Sorts incoming field mail and processes per company procedures.
Assists with copying invoices, timesheets, special reports, etc.
Follows Document Control procedures including stamping, routing, and sorting project specifications and drawings.
Background Profile
A basic understanding of generally accepted accounting practices
Extensive knowledge of general office procedures and practices
Demonstrated multi-tasking and data entry skills, and prioritizing
Ability to anticipate and meet internal customer needs
Ability to work independently and meet deadlines
Proven communication, organizational, documentation and interpersonal skills
Excellent computer skills including familiarity with Microsoft Office Job Requirements: Minimum Qualifications
High School Diploma or Equivalent (Education beyond High School preferred)
Minimum 2 years of administrative and/or clerical support experience Work Environment
Must be able to remain in a stationary position over 50% of the time
The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc
Continuously operates a computer and other office productivity machinery, such as a calculator, copy machine, scanner, and computer printer
The person in this position frequently communicates with employees and coworkers and must be able to exchange accurate information in these situations
Occasionally lifting 20 pounds
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